A searchable document library for nonprofits & charities
Document management for nonprofits, made simple. Put your policies, annual reports, grant guidelines and member resources on any website - in one place your supporters, trustees and staff can actually search.
Used by more nonprofits than any other type of organization.
Supports your important work
Every document your nonprofit shares, in one place
From board papers to public-facing resources, Document Library Pro keeps it all searchable, filterable and on-brand.
Policies & procedures
Safeguarding, GDPR, complaints and HR policies - current versions, always findable.
Annual reports
Impact reports and accounts your funders, members and the public can download.
Grant guidelines
Funding criteria and application forms applicants can search and filter by program.
Trustee & board papers
Minutes, agendas and governance documents - kept private to your board.
Member resources
Toolkits, guides and reference material for the people you support.
Newsletters
Back issues supporters can browse, search and revisit any time.
Forms & applications
Membership, volunteer and referral forms ready to download in a click.
Training & toolkits
Slides, handbooks and guidance for volunteers and frontline staff.
Display it your way
One library, your choice of layout
Most teams use the searchable table - it’s the most popular layout - but you can switch to a visual grid or organize everything into folders, whatever suits your documents.
Table view Most popular
A sortable, searchable table - the layout most of our customers choose.
Grid view
Visual cards with thumbnails - ideal for reports, toolkits and publications.
Folders
Group documents into browsable folders, just like a shared drive.
Find anything
Supporters find the right document in seconds
Stop sending people to a long page of links. Every policy, form and report is searchable and filterable, so families, members and funders go straight to what they need.
- Live search as people type
- Filter by topic, program or file type
- Share a filtered link straight to a family
Public and private, together
Keep board papers private, resources open
Nonprofits share two kinds of document - public resources anyone should reach, and governance papers only trustees should see. Do both from the same library.
- Open public resources to everyone
- Password-protect part or all of your library
- Or embed it in a page your organization already protects, like an intranet
Customer story
How a children’s mental health charity made its resources easy to find
The challenge
Children’s Mental Health Ontario’s Parents and Caregivers program had built up a huge bank of resources, but they lived on an unstructured page. As the team put it, “We didn’t have a great solution to organize it or make things easy to search” - so families struggled to find help.
With Document Library Pro
They turned the page into a searchable, filterable resource hub. Families can filter by topic and find what they need in seconds, and peer-support facilitators can filter, copy the link, and send pre-selected resources straight to a family.
The result
A clear uptick in traffic to the resource page, a more professional, easier-to-navigate library, and overwhelmingly positive feedback from families and volunteers.
FAQ
Questions from nonprofits, answered
Can we keep trustee documents private?
Yes. Restrict board papers and governance documents to trustees by user role, while keeping public resources open to everyone - all in the same library. You can also password-protect a whole library.
Do we need WordPress?
No. If your charity’s site is on WordPress, install it as a plugin. If it isn’t, paste one embed snippet onto any other website - or let us host a standalone library on your own domain, with no website needed at all.
Can supporters search and filter the documents?
Yes - that’s the point. Visitors search as they type and filter by category, topic or file type, so families and members reach the right document in seconds instead of scrolling a long page.
Is it affordable for a nonprofit?
It’s a one-off plugin or a simple hosted plan - no per-document fees and no limit on how many documents you add. Nonprofits like Children’s Mental Health Ontario chose it precisely because it was affordable without compromising on impact.
What file types can we add?
Any - PDFs, Word and Excel files, slides, images, audio and video. You can also link to files you host elsewhere, so everything sits in one library.
Put every nonprofit document in one searchable library
Set up your nonprofit’s document library in minutes - as a WordPress plugin, embedded on any site, or a hosted library of your own.
Get Started Free14-day free trial · No card required