A searchable document library for councils & government
Document management for government, made simple. Publish minutes, agendas, notices and public records in one searchable library - so residents find what they need and you stay compliant with transparency rules.
Helping parish and local councils meet transparency requirements.
Built for the work you do
Every public record, easy for residents to find
From meeting minutes to planning notices, Document Library Pro keeps your council’s documents searchable, filterable and accessible.
Minutes & agendas
Council and committee meeting minutes and agendas, easy for residents to find.
Public notices
Statutory notices and announcements, published where residents can search them.
Planning documents
Planning applications and decisions residents can search and filter by date.
Policies & standing orders
Standing orders, policies and governance documents in one current place.
Budgets & finance
Budgets, accounts and financial transparency documents, all downloadable.
Forms
Application and request forms residents can download in a click.
Transparency & FOI
Freedom-of-information and transparency-code documents, published openly.
Newsletters
Community newsletters and updates residents can browse and revisit.
Display it your way
One library, your choice of layout
Most teams use the searchable table - it’s the most popular layout - but you can switch to a visual grid or organize everything into folders, whatever suits your documents.
Table view Most popular
A sortable, searchable table - the layout most of our customers choose.
Grid view
Visual cards with thumbnails - ideal for reports, toolkits and publications.
Folders
Group documents into browsable folders, just like a shared drive.
Find anything
Residents find the right document in seconds
Stop sending residents to a long page of links. Every minute, notice and policy is searchable and filterable, so people go straight to what they need.
- Live search as people type
- Filter by topic, program or file type
- Share a filtered link straight to a family
Public and private, together
Internal files private, public records open
Councils share two kinds of document - public records every resident should reach, and internal files only staff should see. Do both from the same library.
- Open public resources to everyone
- Password-protect part or all of your library
- Or embed it in a page your organization already protects, like an intranet
Trusted by councils
How parish councils publish hundreds of public documents
documents managed at Calne Without Parish Council
FAQ
Questions from councils, answered
Does this help with transparency compliance?
Yes. Publish minutes, agendas and notices in a clear, searchable library so residents can find required documents - which helps you meet local transparency and accessibility requirements.
Do we need WordPress?
No. If your council’s site is on WordPress, install it as a plugin. If it isn’t, paste one embed snippet onto any other website - or let us host a standalone library on your own domain, with no website needed at all.
Can supporters search and filter the documents?
Yes - that’s the point. Visitors search as they type and filter by category, topic or file type, so families and members reach the right document in seconds instead of scrolling a long page.
Can it handle hundreds of documents?
Yes. There is no limit on the number of documents in a library. Councils like Calne Without Parish Council manage 340+ minutes, agendas and notices in a single library.
What file types can we add?
Any - PDFs, Word and Excel files, slides, images, audio and video. You can also link to files you host elsewhere, so everything sits in one library.
Give residents searchable libraries for every public document
Set up your council’s document library in minutes - as a WordPress plugin, embedded on any site, or a hosted library of your own.
Get Started Free14-day free trial · No card required